SCHOOL SAFETY PARTNERSHIP ASSESSMENT℠

Enhance Collaboration with Police, First Responders & Safety Partners

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TABLE OF CONTENTS:

Police Partnerships
Collaborative Planning
Information Sharing
Joint Training Exercises
Strengthening Connections
Weapons and Threats Policies
First Responders Collaboration
PTA Collaboration
Media Engagement

1. Police Partnerships

1. Does your school address the types and frequency for gun safety training necessary to continuously improve and update your school-Law Enforcement partnership? *

2. Can you confirm that your school has established a modernized partnership between your school and local law enforcement as a strategy to enhance school safety and active shooter safety? *

3. Is "law enforcement partner" a line on your safety plan, or an integrated part of your safety team? *

4. Does your Administration have direct mobile numbers for your local Law Enforcement key personal? *

5. Does your school have a safety audit committee that includes officials from the following groups: Law Enforcement, Fire Departments, School Administration, and Local Community services? *

6. Creating a list of available resources for referral purposes. Does your school have the direct contact details for your Local, State, and Federal agencies? *

7. Can you confirm that your school has a signed Memorandum of Agreement (MOA) between the Superintendent of Schools and the Chief of Police as a formal document expressing the agreed-upon policies for responding to NON-EMERGENCY school disruptions, including a chart of types of behavior with appropriate interventions by the level of intervention? *

8. Does your school require the PTA to actively collaborate with Law Enforcement and community stakeholders to support ongoing training, coordination, and safety system improvements? *

9. In a crisis, can vital information from outside the school walls quickly get to the right people inside? *

10. Has your school implemented a dedicated safety personnel focused on strengthening communication and coordination between school staff, students, and law enforcement to support school discipline, safety protocols, and crisis response? *

11. Can you confirm that your local Law Enforcement maintains an active, ongoing presence in your school community through regular outreach with students, educators, and families to foster trust, safety, and collaborative partnerships? *

12. Have you provided Law Enforcement with your building schematics: location of hard-copy and as well as digital blueprints/fire plan and fire escapes? *

13. Has your school communicated with and provided floor plans and building information to your local Law Enforcement, such as Internal and external building descriptions, number of classrooms, hours of operation, and number of floors? *

14. Is your school connected to the vast resources available to the department, including the latest in technological tools such as state-of-the-art computer equipment, high-speed access to Law Enforcement databases, and automated analysis and reporting systems? *

15. Can you confirm that your school has an Interagency Agreement/Memorandum of Understanding (MOU), which is the first step in instituting a school-Law Enforcement partnership that is the creation of an interagency agreement? *

16. Can people outside the school—like parents or neighbors—quickly alert you to an outside threat? *

17. Has your school outlined that your participating communities must convene a local collaboration team with your school, Law Enforcement, and community members to meet regularly, participate in Network training sessions, and work towards system change? *

18. Does your school have effective school staff Interactions with Students and Law Enforcement as a one-day training for all personnel working in schools, particularly middle and high schools, emphasizing school security collaboration to improve school disciplinary systems by sharing information, resources, and best practices? *

19. Does your local Law Enforcement personally engage in monthly contact with students, teachers, staff, and members of the community to help promote a positive learning environment within the schools and to build ever-growing cooperative partnerships among the schools and the surrounding communities? *

20. Can you confirm that your local Law Enforcement has - legal obstruction to counter Weapons of war AR-15 Style rifles? *

21. Can you confirm that your local Law Enforcement has “SHIELDS” to combat an AR-15-style rifle? *

22. Can you confirm that your school has a draft document for a commitment from local Law Enforcement to “ACT” immediately to combat – an active shooter? *

23. Does your school and local Law Enforcement train for active shooter prevention and response at least once a month? *

24. Can you confirm that there is direct communication with medical triage staff, trained in physical and psychological first aid services to treat injured students, and that can transport supplies, if needed, to the triage itself or other areas? *

25. Does your local Law Enforcement Dept. know where the school MASTER KEYS are located? Who has them? Where they are? Are [extra] classroom keys readily available and in 1 place? *

26. Can you confirm that your Local Law Enforcement has provided their outline to your school for Neutralizing an active shooter? *

27. Are you confident that your school has an adequate number of active police officers from local law enforcement readily available to you to ensure safety and security? *

28. Has your school created an environment where students feel a strong connection to staff (reducing the likelihood that they will bring weapons to school), and can they report threats to a trusted adult? *

29. Does your school use part-time security guards to secure school grounds? *

30. Is the staff at your school aware of a policy - If you see suspicious activity on or around schools or district sites, phone the Police Department 24 hours a day? *

31. Can you confirm that your local police are informed as to whether classroom doors lock from INSIDE? *

32. Can you confirm that your local Law Enforcement will immediately engage an “Active Shooter,” and is this in writing? *

33. Can you confirm that every patrol vehicle is equipped with a 'Go-Bag,' including shields and door-breaching tools? *

34. Does your school conduct tests of lockdown alerts to verify Wi-Fi signal strength? *

35. Have you confirmed that your local Law Enforcement are focused on the task of ‘Stopping the Killing’ as instructed by their active shooter training? *

36. Can you confirm that your local Law Enforcement are equipped with “Active Killer Kits”? *

37. Can you confirm that your local Law Enforcement are equipped with “Bleeding Kits”? *

38. Have the 911 phone systems been tested in your school – some of the school phones lack the programming to allow for a 9-1-1 call to make it to the call center? *

39. Are there any areas at your school Bulletproofed? *

40. Do you have an effective policy in place to safely "Separate" a backpack from the student if it is known that a weapon may be carried? *

41. Can you confirm that your local Law Enforcement are equipped with breaching tools, equal armor, and protective gear? *

42. In addition to focusing solely on enforcement activities, are your local Law Enforcement agencies encouraged to take a more holistic approach to interacting with and fostering relationships with students, especially considering the importance of engaging with youth in a way that is mindful of their psychology, potential mental health or developmental differences, or trauma? *

43. Can you confirm that your school is in partnership with Law Enforcement officers assigned to school resource or liaison programs to be called upon to serve in various counseling, arbitration, instruction, enforcement, and quasi-enforcement activities? *

44. Has your local Law Enforcement and your school outlined Approach routes, including primary and secondary approaches to school to enable a tiered response, Traffic control points such as the Primary/secondary perimeter, Command post, and Staging areas? *

45. Are school staff allowed to keep firearms on school grounds? *

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2. Collaborative Planning

1. Is there a designated law enforcement liaison officer at your school responsible for school safety collaboration? *

2. Can you confirm that a collaborative planning team meets monthly to discuss safety issues, policies, and procedures? *

3. Do you have representatives on a school safety team from police leadership, school administration, teachers, counselors, mental health staff, students, parents, and community members? *

4. Can you confirm that there is a comprehensive collaborative Memorandum of Understanding (MOU) detailing the police partnership structure, roles, responsibilities, information-sharing protocols, and response procedures? *

5. Can you confirm that the Memorandum of Understanding (MOU) is reviewed and updated regularly? *

6. Have school sub-committees been established to address specific areas like training, drills, information sharing, community relations, etc.? *

7. Is data collected, analyzed, and shared via an automated data system to inform improvements? *

8. Is there a process in place to review incidents, incorporate lessons learned, and update policies? *

9. Are deficiencies identified via drills, exercises, and incident reviews addressed and resolved? *

10. Have metrics been established to track progress over time on critical areas of the partnership? *

11. Can you confirm that an MOU codifies mutual aid response procedures during crises? *

12. When joining your safety team, are new members trained in the police partnership frameworks? *

13. Is succession planning outlined and handled efficiently when leadership transitions occur? *

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3. Information Sharing

1. Can you confirm that building plans, schematics, blueprints, and access control layouts been shared with local police? *

2. Are updated mapping, floor plans, and school information consistently provided to the police? *

3. Is there in place a process for police to securely access school surveillance camera footage and alarms? *

4. Have dispatch centers, radio systems, and emergency communications been integrated? *

5. Do you have technologies allowing real-time video, text, and data sharing during an incident? *

6. Is access to student record information controlled with rules that govern police access? *

7. Have common virtual situational awareness platforms been implemented? *

8. Are technologies interoperable between school and police networks for a safer school environment? *

9. Are systems in place that allow multi-directional voice communications between school staff and police during incidents? *

10. Have information-sharing protocols been codified into written policies and agreements? *

11. Are digital systems in place that are used to share situation updates during an incident? *

12. Is communication redundancy in place and ensured if one system fails? *

13. Is data system in place that allows recording of all information shared during an incident? *

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4. Joint Training Exercises

1. Are multi-agency crisis drills conducted on school grounds during school hours? *

2. Are all extensive simulated scenarios (active shooters, hostage taking, bomb threats, etc.) in place? *

3. Do exercises involve patrol officers, SWAT, negotiators, fire, EMS, dispatchers, and school staff? *

4. Are drills as realistic as possible while minimizing physical and psychological harm? *

5. Do briefings and protocols ensure that participants know that drills are for training only? *

6. Are extensive debriefs conducted collecting input from all participants on lessons learned? *

7. Are drill findings integrated into emergency plans, tactics, equipment, policies, and training programs? *

8. Is joint training provided on communication, use of force, child development, and trauma response? *

9. Do school staff receive incident command system and reunification training? *

10. Are tabletop exercises utilized to pre-identify issues before live drills? *

11. Are drills designed to challenge current abilities and identify areas for improvement? *

12. Is a process in place that is used to observe, assess, and evaluate performance during drills? *

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5. Strengthening Connections

1. Are programs in place that facilitate positive police-student interactions and relationships? *

2. Are student perspectives solicited to improve police school policies and programs? *

3. Can you confirm that your local police receive training on child development, disabilities, mental health disorders, and trauma-informed care? *

4. Can you confirm that officers are trained in de-escalation, bias-free policing, and interacting with students appropriately? *

5. Are counselors and mental health staff involved when students have challenging police encounters? *

6. Are parents and the community engaged as collaborative partners? *

7. Are programs in place that allow informal positive police-student interactions? *

8. Is transparent communication maintained with families during emergencies and drills? *

9. Are language and cultural barriers addressed in your police partnership? *

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6. Weapons and Threats Policies

1. Does the school have a policy on handling students who bring weapons to school? *

2. Does the school have a policy on how to handle students who make threats of violence? *

3. Does the school have a program to train staff and students on responding to active shooter situations? *

4. Does the school have a system for tracking and evaluating the effectiveness of its school-police partnership? *

5. Do you feel confident about your school's partnership with the local police department? *

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7. First Responders Collaboration

1. Can you confirm that your school has established direct lines of communication with local fire departments and emergency medical services? *

2. Are emergency contact numbers readily accessible and updated regularly? *

3. Can you confirm that joint training exercises and drills with first responders conducted at least every quarter? *

4. Are the training exercises tailored to address active shooter scenarios? *

5. Can you confirm that first responders have access to updated floor plans and critical areas within the school? *

6. Is there a system to provide immediate access to the school premises during an emergency? *

7. Can you confirm that your school has developed a coordinated emergency response plan with local first responders? *

8. Is this plan reviewed and updated monthly? *

9. Can you confirm that first responders are involved in community engagement activities within the school? *

10. Are there regular scheduled meetings with first responders to discuss safety concerns and updates? *

11. Are there dedicated resources (such as personnel or equipment) for collaboration with first responders? *

12. Are these resources managed and maintained? *

13. Is there a protocol for sharing relevant information with first responders, such as threat assessments or security measures? *

14. Is the confidentiality of sensitive information ensured with your area First Responders? *

15. Is the effectiveness of collaboration with first responders evaluated? *

16. Is there a mechanism for receiving and implementing feedback from first responders? *

17. Are all collaborative activities in compliance with legal and regulatory requirements? *

18. Are legal considerations addressed in the collaboration agreements? *

19. Are students and staff educated about the role of first responders and how to interact with them during an emergency? *

20. Are there specific protocols for students with special needs or unique circumstances? *

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8. PTA Collaboration

1. Does the PTA contribute to raising awareness about active shooter prevention among parents and the school community? *

2. Are educational materials and programs provided to parents through the PTA regarding active shooter preparedness? *

3. Does the school communicate with the PTA about active shooter prevention policies and procedures? *

4. Is there a coordinated communication plan with the PTA for emergencies, including active shooter incidents? *

5. Are parents and PTA members included in the school's active shooter training and drills? *

6. Does your PTA support and help facilitate training sessions? *

7. Is the PTA involved in developing and reviewing active shooter prevention policies and emergency response plans? *

8. Is there a formal process for gathering feedback from the PTA on these matters? *

9. Does the PTA engage with the broader community, including law enforcement and first responders, to support active shooter prevention efforts? *

10. Are there joint initiatives or partnerships facilitated by the PTA in this regard? *

11. Does the PTA play a role in supporting families affected by active shooter incidents or threats? *

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12. Are there specific resources or assistance provided through the PTA for this purpose? *

13. Does the PTA collaborate with the school regarding crisis management, specifically active shooter scenarios? *

14. Are there joint safety programs, workshops, or information sessions involving the PTA? *

15. Does the PTA ensure that active shooter prevention efforts are inclusive and culturally sensitive to all families within the school community? *

16. Are there targeted initiatives to engage parents facing language or cultural barriers? *

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9. Media Engagement

1. Can you confirm that there are school policies and guidelines for engaging with the media? *

2. Is someone assigned and authorized to speak to the media on behalf of the school? *

3. Have key staff members received media training related to active shooter scenarios? *

4. Is there a designated media spokesperson at your school trained in crisis communication? *

5. Does your school have a communication strategy in place for addressing the media during an active shooter incident? *

6. Are policies in place to coordinate with law enforcement and other agencies in communicating with the media? *

7. Is your school trained and prepared to handle media inquiries, especially during a crisis? *

8. Are procedures in place to ensure accurate and timely media inquiry and responses? *

9. Is someone assigned for preparing press releases and official statements and disseminated them? *

10. Are there pre-approved statements or templates for different scenarios? *

11. Is someone assigned to organizing media briefings and press conferences? *

12. Does your school utilize social media and online platforms to communicate with the media and the public? *

13. Are thorough guidelines followed for online communication during a crisis? *

14. Does the school protect the privacy of students, staff, and families when engaging with the media? *

15. Are measures taken to ensure sensitivity and respect for those affected by an incident? *

16. Does the school collaborate with law enforcement, first responders, and other agencies in media engagement? *

17. Does the school communicate with parents, staff, and the community about media engagement and coverage? *

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